Information for Transferring Employees

Employees Transferring to Italy

The DoD agency in the Washington DC area, that processes passports and visas nationwide, has been tasked with all applications for Italian visas. Our employees can no longer utilize any of the regional Italian consulates. Every DoDDS application for an Italian visa must be processed through the DoDEA Passport Office, unless the employee is currently residing at an overseas installation. Then the Italian Consulate in the overseas area may be utilized. The Italian Consulate will only allow the DoD agency to present a certain number of applications to be processed at any one time and they are required to process according to travel date, not any sooner, so an accurate travel date back to Italy is imperative.

Please have all applicants fill in only the form from the Embassy of Italy in Washington website.

Below is the direct quote from the Foreign Clearance Guide:

(b) Visa or Sojourner's Permit required to remain in Italy more than 90 days. A valid visa is required to obtain a Sojourner's Permit, which can only be obtained after arrival in Italy. Individuals who enter without a visa, or who allow their visa to expire after arrival, cannot obtain a Sojourner's Permit until they exit Italy, obtain a visa, and reenter lawfully.

(c) Personnel stationed in Italy and returning from TDY or TAD must present passports with Sojourner's Permits or, if they have applied for but not received the permits, provide proof of application for Sojourner's Permits. https://www.fcg.pentagon.mil/fcg.cfm

Employees need to submit the documentation listed below in order to complete the visa process. If anything is missing from the visa application package, the request may be rejected by the Italian Consulate's Office and returned without processing.

The application package should be sent to:

Department of Defense Education Activity
4040 N. Fairfax Drive
Arlington, VA 22203
Attn: Passport Office

The visa application can be obtained from the Embassy of Italy in Washington website.
Visa Application

• Copy of your hire authorization (Orders) (PCS or RAT)
• Copy of your flight itinerary
• Copy of your identification card
• Copy of your marriage certificate, if applicable
• Copy of your visa application (only from the web site listed above)
• Copy of your birth certificate
• Signed Official Passport
• Two Official Passport Photos

IMPORTANT NOTE: Updated August, 2008

If you are currently living in Germany and wish to obtain your Italian Visa through the Italian Consulate in Frankfurt, you must follow these procedures (you must first have a valid official passport before you can begin this process):

1) Before you can apply for your Italian Visa, you must directly contact the U.S. Embassy in Berlin to obtain from them a Verbal/Diplomatic Note for you and any dependents who require an Italian Visa. Their contact information is included on the last page of this document. This requirement covers any civilian employee and their dependents working for the Department of Defense, Department of the Army or Department of the Air Force.

2) After you receive the Verbal/Diplomatic Note from the U.S. Embassy in Berlin, you must make an appointment with the Italian Consulate in Frankfurt to apply for your Italian Visa. Failure to have the Verbal/Diplomatic Note from Berlin will cause a delay in your Italian Visa application process. Their contact information is also located on the last page of this document.

Points of Contact