Information for Transferring Employees

Transfering "In" Information

This information is intended for DoDDS Europe employees who are transferring "in".

It is our pleasure to welcome you to your new district. The Supervisory Human Resources Specialist for your new Human Resource (HR) Team knows that providing outstanding personnel services to you is a priority.

Where to get Help: For information or assistance about processing into your new district, contact your new school. A wealth of information can also be found on our website at www.eu.dodea.edu/hr/ or you may contact your HR Team via email. We will be happy to assist you in any way that we can.

The effective date of your reassignment will be your departure date from your old duty location, or the departure date from the U.S. if on RAT, whichever is later.

Please notify my office of your confirmed travel start date as soon as possible so that your pay may be continued without interruption.

  • Temporary Quarters Subsistence Allowance (TQSA): You are authorized up to 90 days of TQSA. Your 90 days start the same date as the effective date of your reassignment. If necessary, you may request an extension of up to 60 days. Any extension must be requested in writing and should be forwarded to your new HR Team. You should initiate your TQSA on-line at the DoDEA Allowance Processing System – DAPS.
  • Post Differential: If you were receiving Post Differential at your old duty location and have not already submitted an SF1190 in DAPS to stop it when you departed your current duty location you need to do so immediately. Information about Post Differential and the geographical locations that receive it can be found in the Department of State Standardized Regulations (DSSR) website www.aoprls.state.gov.
  • Living Quarters Allowance (LQA) at the your new District: When you move from temporary quarters to a permanent residence you should also use DAPS to initiate your LQA and Post Allowance.

    Information on LQA Maximum Rates and TQSA Per Diem Rates can be found at https://webapps.dodea.edu/lqarates/lqarates.cfm. An Allowance Submission Guide can be found on our website. This guide gives step by step directions on how to initiate allowances in DAPS. The school secretary or a member of your new HR Team can assist you if you have any questions.
  • Advance Pay: If you did not request Advance Pay prior to you leaving your old duty location, you may request 3 months advance pay up to 60 days from arrival at your new duty location. You must submit an SF-1190 through DAPS for advance pay. You should provide a copy of your orders and your latest Leave and Earnings Statement (LES) to the HR Team via email. Your advance will be taken out over twelve (12) months/26 pay periods. However, if you are on a twenty-one (21) pay period schedule, then your advance will be prorated and adjusted so that it will be paid in full at the end of the your pay schedule. Please note that you are not authorized advance pay if you are currently paying off a previous advance pay.

Things to take care of when you arrive:

Please take care of the following items as soon as you arrive at your new location. We have also included a checklist for your convenience. This checklist can be found at: www.eu.dodea.edu/hr/

  • Effective Date of Transfer/Pay: Remember: The effective date of your reassignment will be the departure date from your old duty location or the departure date from the US if you took RAT enroute. Please notify us of your travel date so that your pay may be continued without interruption.
  • Pay: The Defense Finance and Accounting Service (DFAS) will continue to be your servicing payroll office. Please contact the CSR if there are any problems. The following items may be updated through the DFAS MyPay system https://mypay.dfas.mil/mypay.aspx: If you don't have a MyPay pin number you may request one by following the instructions given on the MyPay website. DFAS will mail you your pin number within ten (10) days to fourteen (14) days to the address reflected on your LES.
    • Direct Deposit - if changing banks
    • Allotments - if changing
    • W-4 - if changing
    • Mailing Address
  • TSP Loan: If you have TSP Loan, you must provide the information to the CSR
  • Advance Pay Information: If you received advance pay prior to departure from your old duty location, please provide the advance pay information to us.
  • Non-Temporary Storage (NTS): If you have HHGs in NTS, please send a NTE form and your storage information to your new HR Team via email so we may forward this to the Customer Operations Team in Arlington to update your NTS record. The NTS form may be obtained at: http://www.eu.dodea.edu/inprocessing/forms/NTS.pdf. If you have new storage you will be required to provide us a DD 1164 Form or DD 1299 Form to initiate your NTS record.
  • Leave and Earnings Statement (LES): When you receive your first LES in your new district, check it to make sure it is correct. For example, if you have life insurance (FEGLI), health benefits (FEHB), advance pay, and TSP allocating contributions for loans; make sure the proper deductions are being taken. You are responsible for contacting FSAFEDS regarding your Flexible Spending Account (FSA) to have deductions continued at https://www.fsafeds.com/fsafeds/index.asp. If you have elected Long Term Care Insurance (LTC), please visit http://www.ltcfeds.com/ to have deductions continue.

Resources:

Information about Your New Duty Location can be found at the below websites: